Fiscal Court discusses discretionary funds, renews contract

The newly sworn in Fiscal Court held its first regular meeting on Tuesday, Jan. 13, 2015.

Magistrates had questions about discretionary funds and renewing a contract of a mapping specialist at the April 28 meeting of the Ohio County Fiscal court. — At the beginning of the meeting, during the time to approve the bills, claims, payments and transfers of the fiscal court, Fifth District Magistrate Larry Morphew voiced his concern about money being taken from his discretionary account. According to Morphew, in an earlier edition of the bills, claims, payments and transfers, there was a withdrawal of $3,060 from Morphew’s discretionary fund and at least Second District Magistrate Jason Bullock’s discretionary fund. Morphew advised Bullock of the withdrawal and Ohio County Judge-Executive David Johnston said the withdrawals were taken off the bills, claims, payments and transfers before the court meeting. Morphew acknowledged the removal and asked county treasurer Anne Melton who authorized the $3,060 to come out of his discretionary fund. Melton replied former Fifth District Magistrate Kenny Autry, along with the other magistrates, pledged $3.060 out of their discretionary funds to help pay the monthly utilities of the Promise Home. The Promise Home was the name of the proposed homeless shelter in Ohio County. Morphew reminded the court Autry was no longer there and it was illegal for money to come out of his discretionary fund without his signature. Johnston said the court was going to help pay for the utilities “a different way” and the withdrawal of $3,060 from the magistrates’ discretionary funds was no longer on the bills, claims, payments and transfers list. “I want it reflected in the minutes, I don’t want a penny coming out of my discretionary money, unless I sign for it,” Morphew said. “I want that in the minutes.” Fourth District Magistrate Larry Keown made a motion to approve the bills, claims, payments and transfers. Bullock seconded the motion. During time for discussion, Johnston asked Morphew to call him next time something caught his attention on the bills, claims, payments and transfers. “I’m open to you all. I did hear about it and caught it today and researched it and did pull it off the list,” Johnston told Morphew. “Yeah, why you heard about it, is I found it over the weekend and called some other magistrates,” Morphew said. “So if we hadn’t caught that, it would have passed and come out of my discretionary money that I did not authorize.” Third District Magistrate Joe Barnes also asked no money be taken from his discretionary funds without his signature. After the discussion, the bills, claims, payments and transfers were approved. — County Clerk Bess Ralph came before the court to ask the fiscal court to renew the contract of Bill Smith. Smith, a former mapping specialist for the Green River Area Development District, has been working part-time in the county clerk office helping with mapping and reapportionment since May of 2013. Ralph brought Smith’s contract before the court during the April 14 meeting, but the magistrates wanted to look the contract over before making a decision. Keown made it plain he was not going to support the renewing of Smith’s contract, blaming some of the problems during the 2014 Primary Election on Smith. Ralph was confused on Keown’s reasons for not renewing Smith’s contract. Ralph said Smith had to reapportion the voting districts as outlined by state law in only 28 days. Ralph also pointed out Smith's map was submitted to the court for approval, but was not accepted. The fiscal court made its own adjustments to the voting districts. After the fiscal court made its adjustments, Smith and the county board of elections had to make sure the map was legal and matched the changes made by the court. Barnes asked what Smith would be doing now. Ralph said the Ohio County School Board has just changed its boundaries and Smith would be helping to make sure those boundaries were done by law. Ralph, along with Sheriff Tracy Beatty, PVA Jason Chinn and EMA Director Charlie Shields, all believe Smith’s work is important for the county mapping and 911 Dispatch. Johnston made a motion to accept Smith’s GIS Systems Mapping contract. First District Magistrate Sam Small seconded the motion for discussion. Keown said he would support the renewing of the contract if it were for three months and then the court would revisit the issue. Ralph said that would be fine, but she knew she’d need him longer than three months. Johnston amended his motion to renew Smith’s GIS Systems Mapping contract subject to revisit and review in three months. Small, again, seconded the motion. After a roll call vote, the motion passed unanimously. — Johnston appointed an Administrative Code Committee. The committee would be charged with meeting up to twice a year. Those appointed were Keown, Renetta Romero, Brenda Renfrow, and Allan Lacey.

Fiscal Court discusses discretionary funds, renews contract

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